Swarthmore College Athletics

Swarthmore Athletics offers athletic facilities for rental to external groups. The following process outlines the required steps to rent a facility:

RENTAL PROCESS

Step 1: Complete online facility rental request form - CLICK HERE.  Requests must be submitted at least 30 days prior to the date of the event.

    Please Note: Completion of the rental request form does not guarantee approval to conduct the event.

Step 2: The request will be reviewed by College stakeholders to determine the feasibility of holding the event. Requests must meet the following criteria for approval:

1. Facility is available. Please check the College calendar for available. Note that not all events are publicly viewable.
2. Event complies with all applicable College policies, procedures, rules and regulations
3. Swarthmore College requires all outside use programs to comply with its Mandatory Child Abuse Reporting Policy, and its Guidelines for Programs Involving Minors - including documentation that all program staff have undergone applicable background checks. Rental of Swarthmore athletic facilities is contingent upon adherence to these policies.
4. External organization must provide a certificate of insurance demonstrating evidence of an insurance policy compliant with College and athletic department requirements.

Step 3. If the request meets the above criteria and is tentatively approved, the renter must schedule a mandatory Rental Planning Meeting or Phone Call. The information exchanged at the meeting will ensure that all parties are aware of the scope of the event and the terms of the contract. The meeting must be completed at least 15 business days prior to the event.

Step 4: If approved, the renter must provide proof of insurance and sign the rental contract at least 10 business days prior to the event.

    Please Note: If a contract is not signed and/or proof of insurance is not provided the event may be canceled.
    Contracts are not complete until both parties sign the contract and the renter provides proof of insurance.

*Larger events will require more lead time than listed above.

*Priority Usage- please note that the scheduling of athletic and recreation facilities based on the following priority system:

1. Academic classes
2. Varsity athletics
3. Club & intramural sports
4. Swarthmore College affiliated programs
5. External rentals